2019 AGM

Last night (Wednesday 6th March 2019) Lancaster and Morecambe Makers held a very successful 4th Annual General Meeting of all members. The event is a statutory duty and a pleasure as we get to discuss our previous year and hopes for the coming year.

As a member of the board I wanted to make a quick blog post to thank all those who attended and all our members for the year 2018-2019. Published on this blog below is the official Statement from the Board.


2019 LAMM AGM

Report from the Board

Hi LAMMers

The past year has been a stable one for LAMM, I think we all needed to take a deep breath after the first few years of starting the Space and let it find its feet.

On an organisational note, we have both maintained existing members (who rock) and added to the membership (with more people who rock). We have stable finances, and although we would love more enabling us to grow further we are happy that there is no volatility.

Accounts were filed as required by law, bills were paid on time (as required by serious folks in suits) and various board members have tidied up and sorted the admin tasks. We don’t name or individualise as the board works as a team. The occasional bag of cash was banked from the Snack Space and we would like to thank you all for your honesty in regards to every cash pot and the dropping in of at least (and in many cases more) than is needed to keep things afloat.

We are serious when we say our members rock. The board are merely members as well. Our task is to make sure the administration and day to day running of the org happens and to act as a guarantee for all legal and business proceedings. The job of the membership is to make LAMM.

Our Members did that this year. We took part in several local events including Light Up Lancaster and Make My Day. Thanks to all who gave their time and energy (and robots!). Thanks to those who took the initiative.

The Space has recently been rearranged (thanks to everyone who helped, suggested and came along to do the hard work) and the new layout gives a more open feel and more access to workspaces.

Thanks for a great year everyone and we look forward to the next year with renewed enthusiasm.

Furry Friends

You wait a long time for a blog post and then three arrive at the same time…basically blog posts are like buses.

I want to talk about adding a guideline for members and visitors. There is some confusion as to allowing animals into the Space and I think we should clarify.

Therefore I propose we add the following:

  • Non-Assistance animals will be allowed to visit the Space only on prior agreement from the board.
  • Any animal in the Space (except assistance animals) must leave if requested by a member.
  • Any member bringing a non-assistance animal into the Space must inform other members of their intent and times the animal will be in the Space.
  • Animals are brought at the owners own risk, must be well behaved and remain on appropriate leashes or in cages.
  • The owner accepts all liability for any issue caused by bringing a non-assistance animal into the Space.

This will clarify the position and allow everyone to be aware of what is considered acceptable and normal in the Space.

RFID Entry System

The new RFID system is almost fully operational, so now is the time to get your RFID key sorted!

We should be turning it on this Wednesday (26th July) So after this date you will need an RFID key to get in the upstairs door.

‘But I dont have one yet!’ I hear you cry. Well, if you come along this Wednesday Open Evening, we will be setting up anyone who does not have a key yet, with one!

If you are unable to make it down on Wednesday, then let us know! I (Tom) work only round the corner and so during office hours will be available to let you in and sort out your RFID Key.

If you are unable to do it during Office hours, let us know and we can organise a time to let you in and sort out a key.

To contact us, either message us on Facebook, in Telegram, or email the board at board@lamm.space and we will get back to you!

Annual General Meeting

Hi All,
The time has come for us to all gather in one place for the Annual General Meeting ritual.
tl;dr:
When: Monday 15th February 2016 at 19:00 GMT
Where: Lancaster And Morecambe Makers, Unit 5 Sharpes Mill, LA1 4X
Proxy: If you can’t attend, let us know and we will arrange a proxy vote for you.
Agenda: If you have any items for the agenda, email them tolammspace@gmail.com.
Deadlines: Monday 8th of February at 19:00 GMT is the deadline for agenda items, registering for proxy voting and for board nominations.
Details:
What is this? We are required to meet once a year for the board to present the accounts, elect board members and discuss any items of significance that the members wish to raise. This is your chance to have your say in how the hackspace is run and decide on directions for the future.

Why should I attend? We will be discussing the future of the hackspace and importantly will be asking you the members to approve a new legal document on how the hackspace is run. We need a 75% majority of the membership to approve this for it to pass and be adopted. Also we’ll have some snacks and drinks for socialising afterwards 🙂
What legal document? The running of the ‘Lancaster And Morecambe Makers’ like all limited companies is governed by a document called the ‘Articles of Association’. When we founded the company, we chose to accept the model articles which are generic which is why we now want to change them for articles that have specifically been written with the hackspace in mind.
Why is this legal document thingy important? The articles of association set out the terms by which the company operates, how and when we elect board members, the purpose of the organisation and importantly how we hold elections. This document is the agreement between the board and the members for how the board should run the company on your behalf.
Where can I find the existing articles of association to read them? https://github.com/lammspace/documentation/blob/master/articles/Lancaster_And_Morecambe_Makers_M%26A.pdf
Where can I find the new articles of association to read them? https://github.com/lammspace/documentation/blob/master/articles/Proposed-Lancaster_And_Morecambe_Makers_M%26A.pdf
Printed copies of both of these documents are available for review in the hackspace, please don’t remove them 🙂
What should I do if I have questions about the changes in the Articles of Association? Please emaillammspace@gmail.com with your questions as soon as possible, we’d very much like to avoid discussion of the details on the night of the meeting and want people to read these documents well before the meeting. The motion in front of the meeting will be to accept the new articles so please ask your questions early.
Who are the board and what do they do? The board is the group elected members responsible for the legal aspects of running the hackspace. This includes sorting out accounts, making sure our bills are paid and ensuring we have somewhere to hack.
How do people get on the board? The board is currently made up of the inaugural members of the hackspace. Our new articles of association say that we have to all step down at this AGM so that the members have the option to nominate and elect different people.
All the board are standing down at the AGM, why is that? At the moment the board aren’t elected and as such, we will all be standing down at the AGM because we want the members to make the decision on who those people should be. This is stated in the new articles of association that we hope to adopt at the meeting.
How do I nominate someone for election to the board and is there a deadline? You need to send an email tolammspace@gmail.com with your nomination. Nominations will only be accepted from and for current members of the hackspace and only if the person nominated is willing to stand for election. The deadline for nominations is at 19:00 on Monday 8th of February 2016.
When will this take place? Monday 15th of February 2016 at 19:00.
Where will this take place? The Hackspace, Unit 5 Sharpes Mill, LA1 4XS
What if I can’t attend? Let us know and we will sort out proxy voting for you and give your apologies for being unable to attend. You need to let us know if you want to proxy vote by 19:00 on Monday 8th of February 2016 so that we can get you the paperwork and have it returned before the meeting.
I want to talk about a thing, what should I do? Reply to this email before Monday 8th of February so that your item for discussion can be placed on the agenda. The agenda for the meeting will be announced in advance of the meeting and we won’t be taking new items for discussion on the night to keep the meeting short and focused. The reason for the deadline is that we need to circulate the agenda in advance and allow those who are unable to attend the ability to vote.
Look forward to seeing you on the 15th of February for this important inaugural meeting.
Kind regards,
Ian on behalf of the board.

Launching the “Space”

The Lancaster Space which will be the home of the newly-formed Lancaster and Morecambe Hackspace has been chosen and will be located in the centre of Lancaster at the White Cross Business Park.

At this time we are still in contract negotiation with the White Cross estate, but we have provisionally held a location and have secured funding for our first year’s rent.

A big thanks to Janet at White Cross, John-Pritam-Andrew at Lancaster County Council and Ruth also at LCC for their generous help and support so far.